Directors’ Task List
| See that orders and resolutions of the board are carried out |
PRESIDENT |
| Sign all leases mortgages, deeds and other written instruments |
PRESIDENT |
| Preside at all meetings of the Board of Directors |
PRESIDENT |
| Act in the place and stead of the President in the event of his absence, or inability or refusal to act |
V. P. |
| Work with the corporation’s managing agent, if any, to receive and deposit in appropriate bank accounts all monies of the corporation and disburse such funds as directed by resolution of the Board of Directors or the adopted budget of the corporation |
TREASURER |
| Keep proper books of account |
TREASURER |
| Prepare an annual budget and a statement of income and expenditures to be presented to the membership at its annual membership meeting, and deliver a copy of each to the members |
TREASURER |
| Record the votes and keep the minutes of all meetings and proceedings of the board and of the members |
SECRETARY |
| Send signed copy of approved meeting minutes (reflect votes and decisions of the board) to management company (VA law) |
Rick |
| Serve notice of meetings of the board and of the members |
SECRETARY |
| Keep appropriate current records showing the members of the Corporation together with their addresses and any other contact information provided by the members |
SECRETARY |
| Point of contact for management company |
Michelle |
| Routinely review monthly management report |
Holly |
| Approve small expenditures |
Holly |
| Review financial account selections (savings, checking, and CD) |
Holly |
| Point of contact for Attorney (Rees Broome) |
Michelle |
| Maintain and update Lakeport Cluster Association Standards |
Rick |
| Maintain and update Lakeport Cluster Association Handbook – local rules & courtesies |
Karen |
| Manage the Grounds/Common Areas (landscaping, walls/fences, and lighting) |
Gail |
| Point of contact for landscaping company |
Gail |
| Maintain and fill three DOGIPOT (www.propet.org) dispensers |
Michelle |
| Maintain all paper and electronic documents |
Rick |
| Monitor Cluster mailbox (1961 Lakeport Way) |
Holly |
| Point of contact for Auditor |
Holly |
| Write, publish, and distribute community newsletter, Ripples |
Rick |
| Write, publish, and distribute community Resident Directory |
Rick |
| Maintain and update www.lakeportcluster.org |
Michelle |
| Store sandwich board and announce all meetings in advance |
Rick |
| Point of contact for Neighborhood Watch team |
Karen |
| Plan and facilitate Summer Dock and Winter Tree-trimming |
Gail |
| Plan and facilitate TGIF Socials – Due Oct/Nov… |
Gail |
| Welcome new residents with a gift basket ($30-35), latest Ripples, and a Resident Directory. |
Rick |
| Point of contact for CBRE – Safeway Shopping Center |
Michelle |